Typically, an interview process is a lengthy one starting with candidates sending across CVs for job openings and ending with someone or few of them receiving a job offer. Not all interviewees get selected for the open position(s), but they would have gotten a chance to impress the interviewer during the telephonic interview, video interview or personal interview. This is fair.
Then what is not fair? To get past the first stage of the interview process, your resume must get past a robot that screens your resume before it lands in the inbox of a human. To get CV reject at this stage of bot screening is not fair, especially because you are being rejected just because your resume doesn't have the content expected by a bot. Surprising, more than two-thirds of the resumes get rejected at this stage.
Do not worry! In this blog, we will introduce you to the Applicant Tracking System (ATS) and how to get past the bot successfully with few modifications to your resume through the following sections.
After you have finished going through the article, you'll be able to make changes to your resume to meet the ATS requirements and clear the initial screening round successfully.
What is Applicant Tracking System (ATS)?
Application Tracking System (ATS) is a software program used by Human Resources (HR), and the recruitment team to electronically manage the organization's recruiting process. There are two types of systems:
Enterprise-level systems implement data management features to manage candidates and their applications. A small business can manage its applicant pool by using an online application. An applicant tracking system is a great tool for managing the hiring process, whether you're looking to hire a part-time or full-time employee.
ATS can also help a company keep track of all applicants. An applicant tracking system that is well-designed will keep track of all candidates and applicants. Fully customizable systems are the best. These systems include user-friendly features such as search filters and reports. The systems can also be customized to meet the needs of businesses.
ATS stores a candidate's CV in a database, so that hiring managers can access it when they need new candidates. It eliminates the need to submit unnecessary applications. An applicant tracking system also streamlines the process of hiring and communications. Preloading your emails with a template can help you save time and increase efficiency.
As per the latest studies, almost all the companies belonging to Fortune 500 use ATS for hiring process.
Why do organizations use Applicant Tracking System (ATS)?
An applicant tracking system is used by many organizations for a variety of reasons. They can attract and engage more applicants. It saves time as well as money. An estimated 75% of recruiters use an applicant tracking software. It can integrate with many job boards and social networks. It allows applicants upload their resumes, cover letters, and resumes. An applicant tracking system can be a great way to find the perfect candidate if you're looking to hire someone new.
Organizations use applicant tracking systems because it allows them to find the right people and reduce turnover. ATS ensures compliance to labor laws and regulations. The system can be customized by companies to meet their specific needs. Some ATSs provide dashboards and reports for HR departments. An ATS can be installed if you require a more comprehensive view.
It is easier to locate candidates using the Applicant Tracing System. They can keep track of where candidates have sought employment and target the most qualified candidates. It also generates attractive statistics and reports for the company. It displays the cost per hire and time to hire. It tracks applicant status, which allows organizations to optimize their recruitment efforts. It allows organizations to track where they are spending their resources. It allows the organization to target areas that are underperforming.
How does ATS work?
An Applicant tracking system (ATS) can make it easier to find the right people quicker. It can sort resumes automatically by job type, skills, and company. The ATS keeps track of the candidate's progress and maintains a database. The ATS confirms whether the candidate qualifies for the job. This process can be time-consuming and costly. It's well worth the effort. Employers can save time and money with ATS by filtering applications.
A system for tracking applicants filters out the unqualified and prioritizes those who are most qualified. The system compares keywords in a resume with the job description which proves the obvious need to study the job description before applying for a position. It is important to read the job description carefully. An ATS will not consider keywords that aren't relevant to the job description, unlike a traditional resume. Your resume should be specific to the job description. It is not possible to make your resume fit all.
An ATS is the best tool to quickly screen hundreds of applicants. The software makes the selection process quicker by letting applicants see which applicants have been interviewed. However, it may eliminate certain job applicants. You can overcome this hurdle with the right CV and bypass the ATS. You'll be able to make it to the face-to–face interview by clearing the initial screening with a great resume that meets the requirement of an applicant tracking system.
How to create ATS friendly resume?
It's clear that you want to create an ATS-friendly resume. But how can you find out what the ATS is looking for? It is important to pay attention to the order that each key keyword appears on your resume. Your contact information and name should appear at the top of your resume. Your work history should begin with the most recent position. Use a consistent format for your resume to highlight the most important details.
An ATS is software that searches for specific information in your resume. To pass the test, ensure your resume follows the following format: Don't include headings, footers or bullet points. The ATS will be able to scan your entire resume with ease. Be sure to label each section with traditional headings. You need to be different from other applicants.
White space is a mistake that should be avoided when creating a resume. Black text is what the ATS wants, so make sure you use the right font and format. Your resume should be concise and professional. You want to be noticed! When creating an ATS-friendly resume, you don't want your resume to be amateurish.
ATS formatting mistakes
One of the most common mistakes made by applicants and ATS is to use the wrong format for their resumes. When submitting a resume, most ATS will read it as plain text, but a few of them will reject it if it contains spaces or unreadable characters. You can avoid these errors by following some simple tips and tricks.
Here are some examples of mistakes you may want to avoid:
Don't use only year format in resume. Some ATS only recognize dates as months, so you should write April 1990 instead. Some popular ATS systems will not recognize dates that use only the year. You should always include the month and year when you apply. If you use only the year, you will be confusing the ATS. In fact, it is better to use the month and year format.
Don't use tables. The tables are difficult for ATS to read, and Jobvite often loses information in them. If your resume is formatted in a table, use long keywords to make it easier for it to read.
Don't use abbreviations. Abbreviations, in particular, shouldn't be used in your cover letter. The same goes for acronyms. Using them in the body of your resume should be kept to a minimum.
In this article, we have learnt what an Application Tracking Software (ATS) is and the importance of creating a resume that will be able to clear the ATS hurdle. We also learnt what is expected by ATS and the common mistakes related to formatting. Ensure that you follow the key principles and avoid the pitfalls. Ultimately, this will ensure that your resume gets past the ATS in the interview process.